Registering a death

How do I register a death?

Firstly, obtain The Cause of Death Certificate from the doctor or await a letter advising you to register if the Coroner is involved. 

Where can a death be registered?

  • A death can be registered at any register office. However, it is advisable that a death should be registered in the district in which the death occurred to assist with funeral arrangements.

When should I register a death?

  • A death should be registered within 5 days unless the coroner is investigating the circumstances surrounding the death

Who can register a death?

  • a relative who was present at the death
  • a relative present during the person's last illness
  • a relative living in the district where the death took place
  • anyone else present at the death
  • an owner or occupier of the building where the death took place and who was aware of the death
  • the person arranging the funeral (but not the funeral director)

You cannot delegate responsibility for registering the death to anyone else.

How much does it cost to register a death?

  • There is no charge to register a death.

How much does it cost for a copy of the death certificate?

  • £4.00

What information will the Registrar need to know regarding the deceased?

  • Confirmation of date and place of death;
  • Full name and surname;
  • Maiden name (if the person was a married woman);
  • Date of birth and occupation of spouse;
  • Date and place of birth;
  • Occupation and usual address and post code;
  • National Health Service Number (NHS) of deceased. Can be obtained from a Medical Card;
  • Name and surname of person registering the death;
  • Qualification of person registering (spouse/son/daughter/person making funeral arrangements on behalf of the family for example);
  • Home address of person registering.

If a person is able to register the death in the district in which it occurred, what documentation will be received on the day of registration?

  • A form for the Undertaker (the 9W green form) which gives him/her the authorisation to make the funeral arrangements;
  • A form for Social Security (known as a BD8);
  • Any death certificate(s) requested and payment received for - £4.00 each.

If a person is unable to go to the Register Office in the district where the death occurred?

  • A person can attend another register office where the Registrar will take a declaration of the death and forward all the information to the register office in the district where the death occurred.

What is a declaration?

  • The Registrar will record the information about the death, in duplicate. The person registering the death will be required to sign both copies and this is the information which is sent to the Register Office in the district where the death occurred. On receipt of this information the relevant district will transfer all information into the register and forward the necessary documentation direct to the person who registered the death. If any copies of the certificate are required, payment will be paid to the Registrar taking the declaration and forwarded with the information.

What documentation is sent and when?

  • A form for the Undertaker (the 9W green form) which gives him/her the authorisation to make the funeral arrangements;
  • A form for Social Security (known as a BD8);
  • Any death certificate(s) requested and payment received for - £4.00 each.
  • The documents will be sent within two days.

If you require further assistance, please contact The Register Office on 01495 742132.

What if I make a mistake when completing a Registration?

When completing a registration you must check the register page carefully. When you sign the entry you're signing to say that everything is accurate and a true statement.

If you fail to notice an error when checking and signing the registration (birth death, marriage, civil partnership) the fee to apply for a correction will be £75 or £90 depending on the type of correction required.

This fee does not guarantee the correction can be made.

Out of Hours Emergency

Within certain religious and cultural beliefs, it is customary for a burial to take place on the same day or within 24hrs of the Death. You will need to speak to a Registrar in this instance, who can provide further information. If outside standard office hours, please contact the out of hours call Centre on 01495 762200 for assistance.

Please note: In certain circumstances the death may need to be reported to the coroner. This will mean we may not be able to issue the paperwork within the required period of time.

Last Modified: 05/12/2018
For more information contact:

Registrars

Tel: 01495 742132

Email: registrars@torfaen.gov.uk

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