PN133 - Driving Tests for Domiciliary Care Workers Privacy Notice

Torfaen County Borough Council is committed to protecting your privacy when you use our services. This Privacy Notice is designed to give you information about the data we hold about you, how we use it, your rights in relation to it and the safeguards in place to protect it.

TCBC Service Area: Adults & Communities
Work Area: Commissioning Team
Contact Details: Rachael Lewis - commissioningunit@torfaen.gov.uk
Privacy Notice Name: Driving Tests for Domiciliary Care Workers

Data controller: Torfaen County Borough Council, c/o Civic Centre, Pontypool NP4 6YB

If you wish to raise a concern about the handling of your personal data, please contact the Data Protection Officer on 01495 762200 or email dpa@torfaen.gov.uk

To support the administration of priority access to practical driving tests for the domiciliary care sector.

Who provides your data to the Council?

We receive personal information indirectly from your employer to support access to priority driving tests for domiciliary care workers. Your employer will collect the information directly from you.

How does the Council collect this information?

The information should be submitted via e-mail on the proforma supplied as part of the process.

What information does the Council collect about you?

The Commissioning Team collects:

  • Name
  • Your job role
  • Driving Licence Number
  • Driving Test Booking Number & type of test required
  • Details of employer

Why does the Council process your personal data?

Under Article 6 of the UK General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information is:

(e) We need it to perform a public task

Special categories of personal data

We do not collect any special category or criminal data.

Who has access to your data?

Your data is shared internally with the appropriate staff where it is necessary for the performance of their roles.

Your data may also be shared externally with organisations for processing of your driving test application or statistical purposes. These may include, but not be limited to:

  • Driver and Vehicle Standards Agency
  • Welsh Government

Apart from where previously stated, we do not pass your details to third parties unless we are lawfully required do so.

Is the Data transferred out of the UK?

No

How does the Council keep your data secure?

The Council has internal policies in place to ensure the data it processes is not lost, accidentally destroyed, misused or disclosed. Access to this data is restricted in accordance with the Council’s internal policies and in compliance with the UK GDPR.

Data will be stored securely in:

  • The Council’s secure Corporate Network drives

How long does the Council keep your data?

The Council will hold your personal data only for the period that is necessary and will follow organisational and Local Authority standards in this area. At the end of the retention period the Council will securely destroy or dispose of the data in line with retention schedules.

Are we making automated decisions/profiling with your data?

No

Your rights

You have a number of Rights you can exercise:

  • Access - to obtain a copy of your data on request
  • Rectification – to require the Council to change incorrect or incomplete data
  • Object, Restrict or Delete - under certain circumstances you can require the Council to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
  • Data portability – to receive and/or transmit data provided to the Council to other organisations (this applies in limited circumstances)
  • Withdraw your consent at any time (where consent has been given)
  • To know the consequences of failing to provide data to the Council
  • To know the existence of any Automated Decision-making, including profiling, and the consequences of this for you.
  • To lodge a complaint with a supervisory authority (Information Commissioners Office)

If you would like to exercise any of these rights, please contact: Rachael Lewis, Commissioning Manager, 01495 742983, commissioningunit@torfaen.gov.uk

The Information Commissioner can be contacted at: The Information Commissioner’s Office (Wales), 2 nd Floor, Churchill House, Churchill Way, Cardiff, CF10 2HH. Telephone 0330 414 6421 or e-mail Wales@ico.org.uk.

Last Modified: 01/12/2023 Back to top