GovTech Catalyst Frequently Asked Questions

These frequently asked questions have been divided into the three sections:

  • the SBRI competition
  • social care delivery/statistics
  • eligibility/ideas/project scope

SBRI competition

1. How does an SBRI Competition work?

SBRI provides innovative solutions to challenges faced by the public sector, leading to better public services and improved efficiency and effectiveness. It supports economic growth and enables the development of innovative products and services through the public procurement of R&D.  It generates new business opportunities for companies, provides businesses with a route to market for their ideas and bridges the seed funding gap experienced by many early stage companies.  SBRI is a simple structured process.  Typically competitions are structured in two phases.

Phase 1 proposals concentrate on that research and development which will significantly contribute to proving the scientific, technical and commercial feasibility of the proposed project. The results of Phase 1 determine whether the solution should go further to Phase 2, not all projects will progress to Phase 2. The principal research and development effort takes place in Phase 2, which aims to produce a well-defined prototype. At the end of Phase 2 it is intended that what has been developed will be manufactured and marketed as a way of fulfilling requirements.

2. Is my business eligible to submit an application to an SBRI competition? 

Any organisation based in the European Union (EU) that can demonstrate a credible and practical route to market can submit an application. 

3. Can I work in collaboration with other companies?

Contracts will be awarded only to individual organisations. However, applicants may identify components of the work which they wish to subcontract and may also employ specialist consultants or advisers if they believe this will increase the chances of the project being successful. Any work may be subcontracted but this is the responsibility of the main contractor.

4. I am a Pre-Startup Company may I apply?

Yes, but contracts must be awarded to legal entities.

5. I am based at a University, may I apply?

Universities and other non-commercial organisations may apply, however they must demonstrate a credible and practical route to market, i.e., the application must include a plan to commercialise the results.

6. As a University should I use Full Economic Cost (FEC)?

Full Economic Cost calculations are not relevant in this context. SBRI is a competitive procurement mechanism and tenders will be submitted by a variety of organisations. Whatever calculation you use to arrive at your tender price your application will be assessed against bids from other organisations. You should calculate your tender price bearing this in mind and that your proposal will be assessed as to whether it reflects a fair market value. You are entitled to include overheads but remember that this is a competitive tender.

7. Should Project Costs include VAT?

Yes, VAT is the responsibility of the invoicing business, and it is required that applications will list total costs inclusive of VAT. Should you consider you are VAT exempt then you may quote without VAT but you will not at a later date be able to increase invoice values to cover VAT.

8. Can Overheads be Included in Project Costs?

An element of overheads may be included in project costs, however such an element must be realistic. Assessors will consider financial costs in terms of ‘value for money’ at the assessment stage.  Projects showing costs that are considered unreasonable will be rejected on these grounds.

9. My company is a Registered Charity, can I apply?

Registered Charities may apply via their trading company, just as for other non-commercial organisations they must demonstrate a credible and practical route to market, i.e., the application must include a plan to commercialise the results.

10. Is my idea for a solution in scope?

Applicants should address questions on scope to the Public Sector Body funding the competition. Questions should be sent to the email address provided on the competition registration webpage.

11. How do I submit my application?

Each competition may have a slightly different application process, depending on the Public Sector Body running the competition.  Information on how to register your interest, obtain the documentation and submit your application is available on the individual competition pages on Innovate UK’s website.

Details of the challenge and expected outcome of the projects can be found in the Competition Documents.  You are strongly advised to read all published competition documents before completing the application form.

12. Can I submit multiple applications for a single competition?

Yes you can, however each application that you wish to submit will require a separate registration.

13. What is the deadline for applications?

This information will be available on the competition website and within the published competition documents.

14. How will the successful applications be chosen?

Proposals will be selected by an expert group of selected assessors and a final assessment panel.

15. When will I find out if my application has been successful?

All applicants will be informed shortly after the assessments have been concluded. 

16. Who owns the Intellectual Property generated by the Project?

Ownership of and rights to intellectual property are covered by clauses in the contract. Typically intellectual property rights are retained by the applicant although certain rights of usage may be applied by the funding authority including royalty-free, non-exclusive licence rights and the right to require licenses to third parties, at a fair market price. 

17. Do SBRI Contracts Constitute State Aid?

No.   Where Public Authorities buy R&D from organisations at a fair market price, not for their exclusive use and where the competition is advertised in an open market, there is no advantage and consequently no element of State Aid.

18. Who should I contact if I have any further questions?

Questions on the overall SBRI programme should be addressed to

Questions on the specifics of this competition should be sent to the email address provided on the competition registration webpage.

Social Care

19. What does residential aspect of care mean?

We are defining this as nursing and residential care homes

20. We were informed visit lengths are currently procured in 15 min blocks, i.e. 15, 30, 45 or 60 mins in length. Is any data available around the prevalence of each visit length (e.g. 20%=15mins, 60% =30mins etc)?

As at 28/06/19 the following splits applied:

GovTech Catalyst - Duration of Visit
Duration of Visit%
15 minutes 8.35 
20 minutes 0.07 
25 minutes 0.04
30 minutes 65.27
40 minutes 0.07 

45 minutes

60 minutes 10.06 
1 hour 15 minutes 0.15 
1 hour 30 minutes 0.36 
1 hour 45 minutes 0.05
2 hours 0.49
2 hours 30 minutes 0.02
3 hours 0.30
3 hours 30 minutes 0.02
4 hours 0.05
4 hours 15 minutes 0.01
6 hours 0.01

21. It was mentioned that on average, 20 packages a week are awaiting a provider to take them on. What is the average amount of time (days or weeks) these packages await like this, before they are able to be given to a provider to fulfill? What is the average size (hours) of a brokerage team commissioned care package? (e.g. 8.8 hours)

3.26 hours 

22. Can you provide the total number of hours provided by each of the top 4 providing agencies? NB: This can be anonymised if needed.

(e.g Provider A = 55,000 hours, Provider B = 22,000 hours etc)

  • Provider A - 69,000
  • Provider B - 57,000
  • Provider C - 50,000
  • Provider D - 46,000

23. Are you able to advise how financially reliant on council brokered care, the 4 agencies mentioned above are? (eg percentage of total hours obtained from council versus self-funders?)

We only know about the people that are known to us. Nationally approximately 25% of care  is provided to self funders.

24. What is the breakdown of how direct payments are used? How much (hours, or percentage) is used to purchase from agencies directly? How much (hours, or percentage) is used to employ personal assistants?

We do not have a summary of this information.

25. What is the average size (hours) of a Direct Payment package? (e.g. 6.6 hours)

As above, therefore cannot tell you the average size.

Eligibility/ideas/project scope

26. Do you expect researchers to focus their research on the local area or can the research be applied more generally?

We expect the research to be carried out locally with the collaboration of the council and partner organisations. Ultimately, we would hope to develop solutions that could applied more generally.

27. What role do you expect local organisations to play? Should organisations/collaborators be located locally, or is this not necessary?

We would be keen to receive applications that seek to involve communities in co-producing the solution. This would involve methods of working with people locally.

28. Should the applicant have established a link to local organisations prior to applying or will this be established after funding is awarded?

The council will support opportunities for organisations to link in with local organisation after the funding has been awarded.

29. Would a non-departmental government body and an exempt charity by virtue of Schedule 3 to the Charities Act 2011 be eligible to enter the competition?


30. Can you provide a template and guidance for supplier wishing to make a submission?

You will receive an email containing guidance after who have registered your interest online. 

31. Would indoor tracking systems be in scope?

Yes, providing they met the terms of the competition

32. Do we have to work with your council to generate the proposal?

If you were one of the 5 suppliers selected to progress to phase one of the competition you would be required to work with the council.

33. Can the project be led by a UK university?

Yes – providing you can demonstrate a realistic route to market for any solution developed

34. Is interface with existing data system in scope?


35. Is system integration and automation in scope?

Yes, depending on the context

36. Would non-welsh suppliers be disadvantaged in any way?


Last Modified: 05/07/2019
For more information contact:

Social Care and Housing

Tel: 01495 742987

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