Registrars

Registering a death or stillbirth

All death and stillbirth registrations for events that occurred within the Torfaen borough, will now be completed over the telephone rather than by face to face appointment.

The hospital or doctor's surgery will email the Medical Certificate of Cause of Death to the Register Office. If there has been a post mortem or inquest, the Coroner's Office will email the paperwork to us directly.

Please call us on the number below to provide contact details. We will then get in touch with you when the paperwork has been received to arrange an appointment,

The registrar will explain the forms and certificates that will be issued following the registration, when they call to make the booking.

Please note:  A death should be registered within 5 calendar days unless there is coronial involvement

Please contact us on 01495 742132 to provide contact information / arrange an appointment

Registering a birth

A birth should be registered within 42 days (6 Weeks) of the date of Birth.

You can register your baby’s birth at the register office in the district where the birth occurred, or you can go to any register office in England and Wales and make a declaration of the information required.

Gwent partnership working arrangement

New arrangements have been made for all births within the Gwent or Aneurin Bevan University Health Board area.

If your baby was born in Blaenau Gwent, Caerphilly, Monmouthshire, Newport or Torfaen council areas, you can register the birth in any of the register offices in those council areas.

Please contact your local office to make arrangements:

If you are unable to go to one of these offices, you can visit any other register office in England or Wales, and they will forward the details onto us.

If your baby was born outside one of these council areas, you can attend any of these offices and the registrar will send the details to the district where the baby was born

Please note: there is currently a backlog of births that need to be registered in the Gwent area.

If you would like to attend the Pontypool office to register your baby, please complete the request a birth appointment form and we will contact you to arrange an appointment.

We will work with through the applications received in date of birth order. The older births will be prioritised in the initial stages. We thank you in advance for your patience.

More information about Registering a Birth is available here.

Notices of marriage/civil partnerships and ceremonies

If you have booked your ceremony and live within the Torfaen County Borough then please contact us to schedule an appointment. 

We are currently taking appointments for Notice of Marriage / Civil Partnership 3-4 months before the scheduled ceremony date. Priority will be given to those who have ceremonies coming up and need to give notice as a matter of urgency in order to meet the 28 day waiting period criteria.

Please contact us on 01495 742132 to arrange an appointment.

NB: A Notice of Marriage / Civil Partnership lasts for one year from the date that notice is given and is only valid for the venue stated at the time of notice.

If you have had to reschedule your ceremony due to COVID, then you may need to give another notice. This appointment would need to take place at least 28 days prior to the new ceremony date. Please contact us directly for any further guidance.

Ceremonies

We are now able to conduct ceremonies in our statutory Register Office and in the approved premise rooms here at Civic Centre, Pontypool. Please note, that there are restrictions in place with regards to the number of guests allowed to attend and the ceremony content and format.

The ceremony will be structured to provide maximum safety and protection for staff and members of the public. We will discuss details with you at the time of booking.

Numbers of ceremony guests permitted at Civic Centre, Pontypool

  • The Register Office – holds the couple and two witnesses. This is available Monday – Thursday only.
  • The Park Suite – now holds a maximum of 8 for ceremonies.  This includes the couple, 2 witnesses plus 4 other guests. (This number must include photographers/children).
  • The Hanbury Suite – now holds a maximum of 28 for ceremonies.  This includes the couple, 2 witnesses plus 24 other guests. (This number must include photographers/children)

We are now attending external Approved premise venues and Places of Worship in the borough to conduct / Register Marriage/Civil Partnership Ceremonies. Attendance is subject to completion of a full risk assessment by the venue/ church.

For more information email us at registrars@torfaen.gov.uk or contact us directly on 01495 742132

Copy certificates

If you require a certificate from records held at the Torfaen district register office, you can make an application by telephone, email or you can apply for a copy certificate online, we will then post the certificate out to you.

Citizenship Ceremony

Standard citizenship ceremonies (usually held every 6 weeks) are currently restricted. Individual Citizenship ceremony can be held providing the necessary paperwork has been received from the home office. Please contact us on 01495 742132 to discuss a booking.

Please note that the Register Office is not open for walk-in queries or certificate applications. In line with welsh government regulation you will (unless restricted) be required to wear a face mask at all times when using the registration service.

Thank you for your co-operation.

Funeral Attendance

The numbers of mourners permitted to attend funerals at Gwent cemeteries and Gwent Crematorium is changing in line with updated government guidance.

Due to the ongoing Covid-19 Coronavirus outbreak, it has unfortunately been necessary to limit the numbers permitted to attend funerals at cemeteries within the five local authority areas of Gwent, and at Gwent Crematorium.

The councils fully recognise and understand how difficult these restrictions have been for the family and friends of the deceased, and as such made a commitment to keep them under regular review.

With the Welsh Government announcement that Wales has moved fully into Alert Level One, the Gwent Local Resilience Forum, covering the five council areas, has agreed to increase the number of mourners permitted to attend funerals at cemeteries and the Gwent Crematorium.

Attendance at a funeral as a mourner continues to be limited to those specifically invited by the organiser of the funeral and the carer of anyone attending.

The number of permitted attendees with effect from 22 July 2021 is:

  • Cemetery burials: unlimited
  • Gwent Crematorium:  30

However, despite the easing of the restrictions, we all still have a part to play in taking reasonable measures to minimise the risk of exposure and spread of coronavirus. 

This includes keeping a distance from each other as far as possible and avoiding physical contact such as shaking hands or hugging, especially with those outside of your permitted groups and households. 

Also, frequent handwashing and the use of hand sanitiser gel remains important, as does refraining from touching your nose/mouth with unwashed hands.

Partners of the Gwent Local Resilience Forum will keep this matter under continual review.

Wakes

Subject to a venue risk assessment and venues taking reasonable measures, gatherings such as wakes are allowed with no restrictions on numbers at alert level 1 which came into place from 17 July 2021.

Cemeteries

The cemeteries in Torfaen will be open daily from 9am-5pm.

We ask that visitors ensure they comply with all Covid-19 guidance when visiting, and we would like to remind residents that the toilets at cemeteries will remain closed.

Directory of Bereavement Support

We all know from experience that bereavement is difficult under any circumstances so knowing where to turn for support is important.

Charity, AtaLoss.org, provides a website directory of bereavement support which covers the UK. The website offers one place for people to search and find support wherever they live.

The website also provides information about how to cope with bereavement, how to support someone who is bereaved, planning a funeral and what you can do if you can’t attend plus more. There’s also links to other useful books and websites.

For those people who require face to face counselling the charity also hosts an online service called Griefchat, enabling people to speak to a counsellor free of charge.